Team Members & Roles

ReleaseLoop is built for teams. Invite your A&R, marketing, publicists, and management staff into your workspace so everyone works from the same release schedule and artist roster.

Inviting team members

1. Go to Settings > Team Members
2. Click Invite Member
3. Enter their email address
4. Select their Role (what they can do)
5. Set their Access — either Entire workspace or Specific artists (see Artist access below)
6. They will receive an email invitation to join your workspace

You can also generate a shareable invite link — useful when onboarding a new hire or bringing a freelance publicist into the workspace.

Roles

Each team member is assigned a role that controls what they can see and do. This lets you give your A&R team access to releases without them seeing financials, or let your publicist manage marketing activities without touching release metadata.

Role	What they can do
Owner	Full control — billing, team management, all features. Typically the label owner or lead manager.
Admin	Manage releases, artists, contacts, and team members. Your operations lead or label manager.
A&R	Manage releases and artists. Perfect for A&R reps who need to update metadata, manage tracks, and work with the roster.
Marketing	Manage marketing activities. Your publicist, social media manager, or promo coordinator only needs this.
Member	View access with basic edits. Good for interns, consultants, or anyone who needs visibility without full control.

Artist access

Role controls what a member can do. Access controls which artists they can see. The two are set independently, so you can give someone a powerful role over a narrow slice of your roster.

Every member or invitation has one of two access scopes:

Access	What they see
Entire workspace	The full artist roster and every release, contact, and financial in the workspace (subject to their role).
Specific artists	Only the artists you assign them, plus the releases and related data attached to those artists. The rest of your roster is hidden.

When you choose Specific artists during invite (or when editing a member), an Artists picker appears — select one or more artists to grant access to. Artist-limited members see a trimmed sidebar, artist list, and search, scoped to just their assigned artists.

This is built for collaborators you do not want to expose to the whole catalogue: a tour manager or day-to-day manager for one act, a freelance publicist working a single campaign, or an A&R contact tied to one signing. Access is enforced on the server, not just hidden in the interface.

You can change a member’s access at any time from Settings > Team Members — switch between Entire workspace and Specific artists, or adjust which artists are assigned.

Managing members

From Settings > Team Members you can:

• View all current members, their roles, and their artist access
• Change a member’s role — e.g., promote someone from Member to A&R as they take on more responsibility
• Change a member’s access — switch between Entire workspace and Specific artists, or update assigned artists
• Remove a member from the workspace — they immediately lose access to all data
• See pending invitations
• Revoke unaccepted invitations

Seat limits

The number of team members depends on your plan:

Plan	Seats
Solo Lifetime	1
Label Lifetime	3
Agency / Pro Lifetime	10

If you need more seats than your plan includes, you have two options:

• Buy additional seats. Lifetime workspaces can purchase extra team seats as a one-time add-on from the Billing page — pick a quantity, see your projected seat limit, and check out. No plan change needed.
• Upgrade your plan. Moving to a higher tier raises the included seat count along with all other limits. See Plans & Pricing.

Joining via invitation

When someone receives an invite:

1. They click the link in the invitation email (or the shareable link)
2. If they do not have a ReleaseLoop account, they create one
3. They are added to the workspace with the assigned role
4. The workspace appears in their workspace switcher — they can start working immediately